Medical Privacy Notice & Authorization for the Processing of Personal Health Information
Dekha Dëfrï Holistic Retreats
Effective Date: July 21st, 2026
1. Our Commitment to Your Privacy
Dekha Dëfrï Holistic Retreats (“Dekha Dëfrï,” “we,” “our,” or “us”) recognizes that your personal health information is among your most sensitive and confidential data.
We are committed to protecting your privacy and maintaining the confidentiality, integrity, and security of all personal and health information entrusted to us throughout your participation in our programs.
This Medical Privacy Notice explains how your personal health information is collected, used, stored, disclosed, protected, and retained.
By submitting your health information through our medical questionnaires, participating in virtual consultations, or receiving services from Dekha Dëfrï Holistic Retreats, you acknowledge that you have read and understood this Medical Privacy Notice and authorize the processing of your personal health information as described herein.
2. Information We Collect
Depending upon the services provided, we may collect the following categories of information:
Personal Identification Information
- Full legal name
- Date of birth
- Gender
- Nationality
- Residential address
- Telephone number
- Email address
- Emergency contact information
Health Information
We may collect health-related information voluntarily provided by you, including but not limited to:
- Medical history
- Current and previous medical conditions
- Surgical history
- Allergies and sensitivities
- Current medications and supplements
- Lifestyle habits
- Dietary restrictions
- Family medical history
- Laboratory reports
- Diagnostic imaging
- Physician referrals
- Physical limitations
- Wellness assessments
- Health questionnaires
- Physician observations
- Therapy recommendations
- Clinical progress notes
Only information reasonably necessary to provide safe and appropriate services will be collected.
3. Purpose for Processing Your Health Information
Your information is processed exclusively for legitimate healthcare and operational purposes, including:
- Reviewing your eligibility for participation.
- Conducting medical screening.
- Evaluating contraindications.
- Performing virtual medical consultations.
- Designing individualized wellness programs.
- Coordinating care among authorized physicians and therapists.
- Monitoring your progress during participation.
- Providing safe therapeutic services.
- Responding to medical emergencies.
- Maintaining accurate medical records.
- Quality assurance and program improvement.
- Complying with applicable legal and regulatory obligations.
Your information will not be used for unrelated commercial or marketing purposes without your separate consent.
4. Medical Confidentiality
All personal health information submitted to Dekha Dëfrï Holistic Retreats is treated as confidential medical information.
Access is limited strictly to individuals whose responsibilities reasonably require access, including:
- Licensed physicians
- Authorized healthcare professionals
- Licensed therapists participating in your care
- Clinical coordinators responsible for treatment planning
- Administrative personnel whose duties require limited access for scheduling, billing, compliance, or medical record administration
All authorized personnel are expected to maintain strict confidentiality regarding your medical information.
5. How We Protect Your Information
Dekha Dëfrï Holistic Retreats implements administrative, organizational, physical, and technical safeguards designed to protect your personal health information against unauthorized access, alteration, disclosure, misuse, loss, or destruction.
These safeguards may include:
- Password-protected systems
- Role-based access controls
- Secure cloud-based storage
- Encrypted electronic communications where appropriate
- Restricted administrative access
- Secure backup procedures
- Internal confidentiality policies
- Ongoing security monitoring and periodic reviews
Although no electronic system can guarantee absolute security, we apply commercially reasonable safeguards appropriate to the sensitivity of the information we process.
6. Disclosure of Information
Your personal health information may be shared only when reasonably necessary for purposes directly related to your care or as otherwise permitted or required by law.
Such disclosures may include:
- Authorized physicians involved in your evaluation or treatment.
- Licensed therapists participating in your wellness program.
- Diagnostic laboratories or imaging providers when necessary.
- Emergency healthcare providers.
- Service providers acting on behalf of Dekha Dëfrï under appropriate confidentiality obligations.
- Government authorities when disclosure is legally required.
Dekha Dëfrï Holistic Retreats does not sell, rent, or commercially distribute personal health information.
7. International Participants
Dekha Dëfrï Holistic Retreats welcomes participants from multiple countries.
Accordingly, your personal health information may be processed in jurisdictions different from your country of residence.
Whenever international transfers occur, Dekha Dëfrï will implement reasonable safeguards designed to provide an appropriate level of protection consistent with applicable privacy and data protection laws.
8. Retention of Medical Records
Medical records will be retained only for the period reasonably necessary to:
- Provide healthcare services.
- Maintain continuity of care.
- Comply with applicable legal obligations.
- Resolve disputes.
- Defend legal claims.
- Maintain appropriate clinical documentation.
When retention is no longer required, records will be securely destroyed or permanently anonymized where appropriate.
9. Your Privacy Rights
Subject to applicable law, you may request:
- Access to your personal information.
- Correction of inaccurate information.
- Updating incomplete records.
- Withdrawal of consent where legally permissible.
- Restriction of processing where applicable.
- Deletion of information when permitted by law.
- Information regarding how your personal information has been processed.
Certain legal obligations may require Dekha Dëfrï Holistic Retreats to retain portions of your medical record despite such requests.
10. Your Authorization
By submitting your medical questionnaire, participating in virtual consultations, or receiving services through Dekha Dëfrï Holistic Retreats, you expressly acknowledge and authorize that:
- The information you provide may be collected, stored, reviewed, and processed for purposes directly related to your healthcare and wellness services.
- Your medical information may be accessed only by authorized healthcare professionals and personnel involved in your care or the administration of your medical record.
- You understand that reasonable safeguards will be implemented to protect the confidentiality and security of your information.
- You understand that no electronic transmission or storage system can guarantee absolute security.
- You authorize Dekha Dëfrï Holistic Retreats to process your personal health information as described in this Medical Privacy Notice.
11. Updates to This Notice
Dekha Dëfrï Holistic Retreats reserves the right to update this Medical Privacy Notice periodically to reflect changes in legal requirements, healthcare practices, technology, or operational procedures.
The most current version will be made available upon request and through our official website.
12. Contact Information
If you have questions regarding this Medical Privacy Notice or the processing of your personal health information, please contact:
Privacy Officer
Dekha Dëfrï Holistic Retreats
Email: info@dekhadefriretreats.com
Website: www.dekhadefriretreats.com
Patient Acknowledgment
I acknowledge that I have carefully read and understood this Medical Privacy Notice.
I understand how my personal and health information will be collected, used, stored, protected, and disclosed as described above.
I voluntarily authorize Dekha Dëfrï Holistic Retreats to collect and process my personal health information for purposes related to medical evaluation, treatment planning, wellness services, clinical coordination, and other purposes described in this Notice.